Space Use

Building automation systems (BAS), computerized maintenance management systems, data analytics software, and human motion modeling software are being reimagined to allow people to safely occupy their workspaces during the COVID-19 pandemic, by collecting data in new ways and sharing it like never before. Data can be made available on dashboards and mobile devices to inform the countless decisions occupants make in the course of their workday—including choosing a route to their office, an elevator, a desk, or a restroom—all with the lens of maintaining social distances and maximizing sanitation.

Pivotal is partnering with Optum and Array Analytics to offer a live webinar at 12:00 PM (EDT) on July 29, 2020. "It's Time to Be Agile: Planning for the Future of Healthcare" will explore the integration of healthcare strategic planning with asset management and facilities planning. The session will detail ways that data can be leveraged through technology to enable health systems to quickly adapt to market transformations.

Topics will include:

The United States Conference of Mayors (USCM) approved a healthy buildings resolution in June of 2020. "Advancing Healthy Buildings in the Fight Against COVID-19" will support the implementation of integrated solutions for the design and operation of public facilities.

Change is inevitable over the life of a research facility, but modular design and careful attention to utilities—for both adaptability and flexibility—can minimize disruptions and future-proof infrastructure. Enrollment growth at major research institutions is outpacing available space to support the research activities. In addition, programs and buildings are now more technically complex than those built decades ago, with unique requirements, such as animal facilities, cage-washing capability, greenhouse space, and open laboratories. “We are not designing every single space, every single outlet, for a single investigator,” says Timothy Reynolds, a principal with TreanorHL Science & Technology. “We are designing it for investigators that are going to be here 25 years from now. We don’t want to go down the road to find that the facilities that we design today, that are still in operation in 50 years, can’t be modified.” These principles are even more important now, given the challenges university faculty members, staff, and students face in the current pandemic. The use of modular planning, moveable furniture systems and laboratory casework, and flexible infrastructure can allow for the rapid changes called for today. A space in one of TreanorHL’s recent facilities, for example, has been converted to a sterile compounding lab to produce a solution for COVID-19 testing.

Arc Skoru has launched the Arc Re-Entry platform to support the safe reoccupancy of buildings during the SARS-CoV-2 pandemic. Providing facilities owners and managers with a set of tools for data acquisition and analysis, Arc Re-Entry can be used to:

LEO A DALY published a white paper in June of 2020 detailing strategies for academic campus operations during the COVID-19 pandemic. Created by a group of planners, architects, and engineers specializing in higher education, the report explores how emerging guidelines can be applied to existing buildings. The team applied design thinking to three key areas:

Purdue University released the "Protect Purdue" strategic reopening plan in June of 2020. Incorporating the latest scientific guidance, the university has developed an array of tools and operational protocols to safely resume campus activities while limiting the spread of SARS-CoV-2. The plan aims to create a culture of safety and accountability through a universal pledge by students, faculty, and staff to assume personal responsibility for protecting themselves, others, and the Purdue community.

While many campuses remain closed to undergraduate students, at least through the summer, researchers are beginning a phased return to their labs, with new safety protocols that include face masks and social distancing; guidelines for space usage and maintenance; and staggered work schedules. Institutions are requiring that researchers continue to do as much work as possible remotely, including writing, analyzing data, and conferring with colleagues. In order for research to fully resume, however, faculty need access to their labs, but they first must be trained in the new protocols and agree to adhere to them; failure to do so will results in the loss of lab access.

Trinity College’s new Innovation Center, located on the third floor of One Constitution Plaza in downtown Hartford, Conn., across from the school’s Liberal Arts Action Lab, is home to the academic/corporate partnership with InfoSys, a Digital Health CT accelerator, and new innovation and entrepreneurship programs for students. The open, flexible floor plan of the Common Area, which is open to all members of the Trinity community, gives occupants the freedom to reconfigure the space however they’d like. Other spaces include technology-enabled team huddle areas; an interactive work café with a variety of seating options, digital display, and writeable surfaces; enclosed meeting spaces; and small design studios.

The International WELL Building Institute launched the WELL Health-Safety Rating for all building and facility types in June of 2020. The evidence-based, third-party-verified rating system focuses on operational policies, maintenance protocols, and design strategies for the post-COVID-19 environment.

Implementation of a remote workforce and a restructuring of their onsite physical space have helped to improve employee retention rates while also increasing overall productivity and quality at Vanderbilt University Medical Center (VUMC) in Nashville, Tenn. Calls from patients looking to schedule appointments are initially answered by one of the 260 phone agents who comprise the Patient Access Services department. Answering more than 10,000 calls on average every day and handling a total of 4.2 million inbound and outbound calls annually, these phone agents have a fast-paced, demanding position that experiences approximately 25 percent turnover each year. This turnover rate is low compared to the 32 percent national average for call centers, says Elizabeth Nix, director of service quality and development for the department.

Intertek, a leading Total Quality Assurance provider to industries worldwide, is enabling companies to re-open for business with the highest health and safety standards in place through its innovative Protek program. Protek harnesses science-based processes and protocols to mitigate environmental health risks in facilities, from existing buildings to new construction projects.

The Texas A&M University System is planning to reopen its 11 campuses in fall of 2020 for in-person instruction and residence. Incorporating the latest guidelines from infectious disease experts and local, state, and federal officials, Texas A&M has created a strategic plan that prioritizes the safety and wellbeing of students and faculty and minimizes the risk of SARS-CoV-2 exposure. Classes will begin in mid-August with the semester ending prior to Thanksgiving.

The University of Mount Union has created an innovative plan to safely resume instructional and residential operations in fall of 2020 in Alliance, Ohio. As well as making modifications to all areas of campus including classrooms, housing, dining areas, and group meeting spaces, the university will implement the Social Distancing Learning Model which includes both face-to-face and remote instruction. 

Morgan Stanley will resume trading at its New York headquarters by late June of 2020. Leveraging insights from the experience of reopening its offices in Asia, the company is implementing pre-entry temperature checks and incorporating signage for walking routes that maintain appropriate social distancing. Welcome kits will be provided that include hand sanitizer and masks, which will be worn whenever employees are away from their desks. The corporate cafeteria will offer boxed meals that can be ordered via app, with meeting rooms remaining closed for the present.